Commissioners Court - Regular Session

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17.

Meeting Date:	06/18/2024
No Award for IFB #24IFB001 Portland Cement and approval of quote Ash Grove Cement for Road and Bridge
Submitted For:	Joy Simonton	Submitted By:	Fernando Ramirez, Purchasing
Department:	Purchasing
Agenda Category:	Consent

Information

Agenda Item

Discuss, consider, and take appropriate action on formally closing out and not awarding #24IFB001 Portland Cement, due to no responses received and approve the quote for Ash Grove Cement with the attached unit pricing.

Background

The Purchasing Department solicited sealed bids under IFB #24IFB001 for Portland Cement on October 24, 2023. The public notice of accepting proposals was advertised in the Williamson County Sun on October 29, 2023 and November 05, 2023. Invitations for bids were electronically sent to one hundred thirty-eight (138) vendors via the County's Bonfire bidding portal. Bid submissions were due November 14, 2023 at 3:30 pm. There were ten (10) document takers but no submissions were received. In the event of no bids being received, Williamson County Purchasing policy allows for a quote to be utilized for the purchase for a period of twelve (12) months, per Local Government Code 262.0245. Department Point of Contact is Kelly Murphy.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Quote
Form 1295 Ash Grove Cement

Form Review

Inbox	Reviewed By	Date
Purchasing (Originator)	Joy Simonton	06/06/2024 07:13 AM
County Judge Exec Asst.	Becky Pruitt	06/06/2024 08:31 AM
Purchasing (Originator)	Joy Simonton	06/12/2024 03:41 PM
Form Started By: Fernando Ramirez		Started On: 06/03/2024 10:58 AM
Final Approval Date: 06/12/2024